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TECH: My New Task Management Tool: Todoist

Published on January 28, 2014 By Emily. Updated on January 28, 2014

Last year, Yahoo purchased the task management site I’d been using for months and then shut it down shortly there after.  I was incredibly annoyed – despite the number of task management apps, sites and plugins available online, it seems incredibly difficult to find one I like and can make work for me without getting fed up.  But now, after a frustrating search, I think I’ve finally found a place to settle.  The site is called Todoist and though I’ve only been using it for a few weeks, I’m loving it.  It works so much better for me than the site I was last using and last week Todoist underwent an upgrade that has made the site even better and more powerful.  The major addition is that you can now share lists and collaborate on projects.  While that’s not an aspect I’m currently using, I wouldn’t be surprised if I try it out soon.  What’s more fun than assigning tasks to other people?

This video does a nice job of showing the interface (which I love!) and how the collaboration feature works.  It’s short, but Todoist has other videos on their YouTube channel if you want to see more.

 

And now, without further ado,

i love todoist

the layout – it’s hard to be specific about this, but I just like the way the site looks and how easy it is to navigate.  I’m a sucker for good, functional design

Chrome, Firefox, Web and Android apps that all work well – between work, home and my phone, I’m on a lot of different internet browsers.  Todoist has apps and extensions for all the major browsers and operating systems and all of them work together and sync wonderfully

the list is mine – some previous task management tools I used were designed more for businesses and groups, so every time I added an item I had to “assign” it to myself.  Todoist knows that the items I’m adding are things for me to do and there’s no time wasted typing my own name

one spot for setting the list item, due date and what list it belongs on – some sites I tried required way too much clicking just to set up the due date, I just can’t be bothered.  Repeating items are super easy…just type “every Wednesday” in the date box and Todoist will add it to the list for each Wednesday

one click “postpone to tomorrow” and “postpone to next week” buttons – I often add things to lists with my own personal deadlines, but don’t get to them.  It’s nice to be able to instantly move items to the next day or week.  I do this more than I’d like to admit, but at least Todoist makes it easy

completed tasks are automatically archived – this is probably self explanatory; when I complete an item, I want it to disappear.  Forever.  Some sites only archive manually which makes me crazy

Todoist sends a daily agenda to my phone, even when it’s not online – I’m one of those strange people who often has their phone off the mobile network/internet.  But I still get a daily notification on my phone with the most recently synced version of my list for the day

I can view and update the list offline on my phone – along with the above item, it’s nice to be able to add items while I’m out and about, and not on the internet.  Not all task management apps let you do that.

one touch adding of emails to lists using the browser extension – I’m a lot more likely to follow up on an email if it’s on my to do list.  Todoist has an “add email to task” option within the extensions that adds it instantly with a cute envelope icon next to the item

If you’re in the market for a free, awesome, user-friendly task management application, I highly recommend Todoist.  Check it out!

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Filed Under: technology Tagged With: app, organization, websites

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Comments

  1. Casey @ Salted Plates says

    January 28, 2014 at 10:10 pm

    hmmm I’ve been having issues with my paper lists, perhaps I will actually take the digital plunge (gulp!)

    • Emily says

      February 4, 2014 at 8:56 pm

      I still make a lot of short term paper lists as well, but I love that I don’t have to worry about losing this one! Let me know if you end up making the switch.

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Emily
Last week Brian and I finally got around to hiring Last week Brian and I finally got around to hiring a sitter for a rare night out. We went to dinner at @publicna and took advantage of the opportunity with drinks, appetizers and dessert.

Pictured:
- Citrus Braised Beef Tacos
- "Chicken and Waffles"
- House Fries with Garlic Aioli
- Fried Chickpeas
- Blood Orange Cheesecake
It was no surprise that Public was close to full on a Wednesday night - everything was so good. 

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#igers413_food #igers413 #BerkshireFoodies #InTheBerkshires #EatLocal #WesternMA #WesternMass #Berkshires  #VisitTheBerkshires #NorthAdams #NAmazing #PublicEatAndDrink
New year, new theme word! This year's word is "enr New year, new theme word!
This year's word is "enrich" and I'm really excited about it.

I've written more about this year's theme on the blog. Click in the link in my profile or follow the link below to read the post.
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https://www.relishments.com/blog/my-2023-theme-word-enrich/
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#YearlyTheme #MyOneWord #2023 #enrich2023 #NewYearsResolution
It's not New Year's Eve without a Top 9 post. It's It's not New Year's Eve without a Top 9 post.
It's almost all #Berkshires content this year, which is great.
1. A pasta salad reel that took longer to create than the recipe took to make.
2. A reel from North Carolina where I could have watched birds all day.
3. The @thelazygenius book giveaway.
4.@plantconnector 
5. @berkshiremuseum 
6.@sculpture.now at @themountlenox 
7. @massmoca 
8. @mountainviewfarm413 
9. The #AshuwillticookRailTrail
New on the blog: My 2022 reflections on last year' New on the blog: My 2022 reflections on last year's theme word - resume. 

I was able to get back to many activities that were meaningful to me this year and I'm calling this theme a success. Follow the link below or click the link in my profile to read more.
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https://www.relishments.com/blog/reflections-on-resuming-in-2022/
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#resume2022 #newyearsresolution #myoneword #yearlytheme
New on the blog: My Favorite Recipes of 2022. For New on the blog: My Favorite Recipes of 2022.

For the fourth year, I've recapped the best new (to me) recipes I made this year in the hope that they'll give you some new dishes to try. This year's list is short, but delicious. It includes @budgetbytes My Favorite Recipes of 2022
Published on December 30, 2022 By Emily. Updated on December 30, 2022

It’s hard to believe that 2022 is basically behind us. Though overall this year found me getting back to the person I want to be (post-babies and “post”-pandemic), I did not try nearly as many new recipes this year as I used to. In fact, I was pleasantly surprised to see that I’d made note of any new-to-me recipes I wanted to share in this post. This year’s list is short, but delicious. It includes recipes from @budgetbytes, @smittenkitchen and @howsweeteats.
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Read the post by visiting the link in my profile or 
https://www.relishments.com/blog/my-favorite-recipes-of-2022/
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#RecipeRoundUp #BestRecipes2022 #FavoriteRecipes
@coastalmainebotanicalgardens continues to be one @coastalmainebotanicalgardens continues to be one of the highlights of all my return trips to Boothbay and their annual Gardens Aglow event continues to impress. It was great to be back to walking the gardens instead of the pandemic drive through and there seemed to be more lights than ever.  I'm already looking forward to next year.
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#Boothbay #BoothbayMaine #CoastalMaineBotanicalGardens #GardensAglow #BotanicalGarden #MidcoastMaine
It has been a while, but there is finally a new CS It has been a while, but there is finally a new CSA menu plan on the blog! Visit the link below or in my profile to see how I plan to make use of some of the @mightyfoodfarm produce seen here.
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https://www.relishments.com/blog/welcome-to-winter-farm-share-csa-menu-plan-148/
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#MightyFoodFarm #EatLocal #EatSeasonal #VermontGrown #CSApickup #CSAshare #KnowYourFarmerKnowYourFood #MenuPlanning #MealPlanning #igers413 #igers413_food #BerkshireFoodies
Fall in the Berkshires is always incredible, but t Fall in the Berkshires is always incredible, but this year we've had weather that has also been outstanding. The past 2 weekends have included time at Jaeschke Orchards, the Greylock Glen, and the Ashuwillticook Rail Trail as well as stopping to photograph any random foliage I see. 
Check out the last slide for video of some feathered friends we saw on a walk.
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#igers413 #InTheBerkshires #EatLocal #WesternMA #WesternMass #Berkshires  #VisitTheBerkshires #FallFoliage #FallColors #autumn #AshuwillticookRailTrail #JaeschkeOrchards #GreylockGlen
@freshgrassfestival continues to be one of my favo @freshgrassfestival continues to be one of my favorite events each year, and it doesn't hurt that it's just minutes away from home. Enjoying the festival with my kids is definitely a different experience than without, but it's still a good time. The weather was especially cooperative today which was great for all the laps I did around the @massmoca campus pushing a stroller. I'm already looking forward to next year.
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#igers413 #InTheBerkshires #WesternMA #WesternMass #Berkshires  #VisitTheBerkshires #NorthAdams #NAmazing #FreshGrass #FreshGrassFestival #MassMoCA #MusicFestival
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